refbook Identification

Uploading documentation (Australian: Working With Children Check)

Users who are required to store their Working with Children Check should follow the below information, the requirements of this a specific to each state and territory. 


Adding WWC documents

  1. Head to 'My Profile>Identification
  2. Click 'Add New' icon
  3. Select region = Australia
  4. Select Document Type = WWC (Working with Children Check)
  5. Enter ID number
  6. Enter Expiry Date
  7. Signed Date (Not Required)



  8. To upload an image of your scanned/photographed document, click 'Change image' under Document Image
  9. Search your computer for the file and click 'Open'. Note: the file if Photo must have a maximum size of 500kb and 500x500 pixels. 
  10. Crop as required and click 'Apply'
  11. Click 'Confirm'


  12. Select Save once you have reconfirmed all details and the image is correct
Note: should you have a document type supported within your state that is not possible to enter information please contact your organistation directly. 

Sharing WWC documents with your Organisation

Now that you have added your information it is important that you share this with the organisations that you are working with

  1. Head to 'My Profile>Organisations
  2. Click 'Information' icon on the organisation you wish to share with
  3. Head to Documents tab
    1. You will see a list of documents required by your organisation "WWC"

  4. Select the "add" button in the actions section of the table for your Document Type = WWC (Working with Children Check)
    1. If you have not yet completed the document the system will require you to add this information
  5. Your document will now be linked to the organisation


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