Travel payment claims

Travel and Allowances claims

Once the game has concluded, officials can submit financial claims relating to their assignment. The typical claims handled within refbook are:
  1. road travel (either from work, home or home association based on what the organisation administration has decided)
  2. meals
  3. staying overnight allowance
  4. wages in lieu (half or full)
  5. game payments (single or batch)
  6. general allowances
Submitting travel and allowances claims
  1. Head to 'My Appointments' where you will need to select Status = 'Finalised' to see your finalised games. You may need to change the date range also

  2. Click the 'Game Portal' icon next to the relevant game. 
  3. Click 'Claim' tab under the Expense Claim section. Note: this feature will not be available if expense claims have not been enabled for the competition.

  4. Under the 'Travel' and 'General' heading displays the list of travel items that the organisation has permitted for claiming, and their fixed amount.

    1. Road Travel: the total amount of road travel by personal car (mileage). The amount displayed will represent the $ per km payment, less any km the organisation requires to be covered by the official
    2. Overnight allowance: payment for staying overnight
    3. Meals allowance: to cover meals purchased while on the road
    4. Wages in Lieu (half/full): compensation for missing regular work
    5. Fuel allowance
    6. Hire car allowance
    7. Taxi allowance
    8. Shoe allowance
    9. Uniform allowance
    10. Gym allowance
    11. Study allowance
  5. Toggle the items you will be claiming. The numbers in dark red will immediately display the line item amount that is being claimed.
  6. Click 'Submit'.  The claim will be marked as 'Submitted' and is now sent to for processing. If your administrator has set travel claim items to be automatically approved, your inputted claims will proceed for payment (via your organisation's finance methods). If the administrator requires approval for the travel claim item, the submissions with first go to the assignor for approval, prior to being submitted for payment.
Claiming Other travel/payment claims
  1. If you have miscellaneous financial claims that fall outside the pre-set travel list or game payment amount, click '+Add New' in the Other section



  2. Select an item from the dropdown.



  3. Enter the name of the travel item, amount
  4. Upload a receipt file (if required). 
  5. Repeat the process for multiple travel items by '+ ADD NEW' button, or delete if necessary.
  6. Click 'Submit' to confirm your claim.

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