Updating availability when Default Organisation Availability applied

Updating availability when Default Organisation Availability applied

'Default Custom Availability' is an administrator setting enabled by your organisation per competition which overrides Refbook's system default model for availability. When enabled, Default Custom Availability will regard you as always available for that competition, and will ignore all Default Availability that you have set in your Availability calendar.


In this situation, setting Custom Availability is the only method that will reverse/combat your organisation's preference to use Default Custom Availability. As such, you need to create unavailability entries to offset the auto-availability that the system will make on your organisation's behalf (for those relevant competitions).

Notes:
  1. Any entries can be 'stacked' and multiple restrictions can be added to tune availability across organisations and elements.
  2. If your organisation is only using the Default Custom Availability model for its competition(s), then setting Default Availability is not required at all. 
  3. Your organisation will advise if the Default Custom Availability model is being used. You will also be able to view the presence of this because there will be entries auto-created amongst your Custom Availability grid designated as such (example entry below, noting that the Competition has 'Competition default availability' added)

Adding unavailability against Default Competition Availability.

  1. Head to Availability>Custom Availability. This will display any previously input custom availability records, including those input automatically by the system or your admin
  2. Click +Add new 
    1. Select Unavailable

    2. Select any or all of the fields you want to use in your unavailability. There is no requirement to use each field, and leaving it blank will, by default, apply it 'to all'. Note: some fields are dependent on previous input so may appear blank 
      1. Competition
      2. Division
      3. Positions (multi-select). This is helpful if need to be on limited duties (eg: returning from injury)
      4. Venues
    3. It is not a requirement to have time/date restrictions, and leaving it blank will apply the restriction as 'always on'. However time/date are easily entered by using one of two methods:
      1. Toggling 'By weekday?' allows you to set the restriction based on a day of the week. This can then have times added. 

      2. Leaving off 'By weekday?' allows you to set the restriction based on a dates or date ranges. This can then have times added

      3. Toggling 'All Day' will mark the entire 24 hour period

    4. Select a Reason to advise your assignor and/or remind yourself of this restriction (for Unavailability and Tentative)
    5. Click Save
For example, the below setting would represent:

Unavailable for the entire 'Championship'  (including all divisions, positions, venues) competition for the 'Test Organisation' on the 19/20 November between 08:00am and 06:00pm, due to work reasons


Editing/deleting Custom Availability

To edit an existing custom item, click the edit or delete icon