Availability overview
Refbook allows users to set their availability to prevent assignors rostering them to games incorrectly.
By default, all users are Unavailable until declared Available. Therefore upon signing up to an account it's crucial to set some form of availability so
that assignors can select your name. All availability settings are 'live', meaning that changes are immediately saved and ready to influence assigning. There is no need for administration to approve your availability, and your settings can be updated at any time.
Availability settings are all managed in the AVAILABILITY section of the side-bar.
There are four methods officials can set and update their availability ('restrictions').
- DEFAULT: the underlying default settings that will set a users 'general' availability (eg: every Saturday, all day)
- CUSTOM: individual, specific items of availability/unavailability that can be created based on date, times, venue (eg: not available between 2-5 March after 6pm)
- CUSTOM (via Wizard): platform-guided workflow to set custom availability restrictions
- SEASON SELECTOR (if enabled for the competition): logging availability against your competition's specific games (eg: yes/no)
Notes:
- Availability set using Custom or Season Selector methods will override any Default availability. This means it's good to set a 'baseline' availability first using the
Default method, and then add on layers of
Custom availability.
- Multiple availability events can be 'stacked' and there is no need to remove or workaround previously input records.
- Your admin has the ability to insert a Custom Availability record on your behalf, including if any conflicts have been created against your profile (eg: you also play in a team therefore cannot officiate at those corresponding time slots).
Min/Max games
Officials can set guiding limits on the number of appointments per day as part of their default availability. The are guides/preferences only and can be over-ridden by the admin.
Availability Status
There are three status' of availability that allows users to provide maximum accuracy to their assignors. These status are used when setting Custom
- Available: "I'm available to be assigned".
- Unavailable: "I'm not available to be assigned"
- Tentative: "I might be available to be assigned". ie: a placeholder for your availability as it cannot be confirmed yet. Tentative availability is only possible through the Custom method.
- if you are available under specific circumstances (eg: certain times at certain venues), this is when Custom availability is used. For example, "I'm available this Saturday but only if at Venue B after 8pm"
- If you are uncertain on your availability, use Tentative. For example, "I don't yet know my plans because I'm potentially working, so I'm 50/50."
Related Articles
Custom Availability
'Custom Availability' is individual items you need to add to your calendar. These are typically very specific days/times/other restrictions that you wish to provide (eg: working, injury, studying, holidays, proximity restrictions). Any entries can be ...Default availability
'Default availability' is your underlying availability that are you are able to work. It is the 'typical' weekly schedule you wish to provide assignors that doesn't change regularly. It's important to set a base level of availability, as by default, ...Custom Availability Wizard
The Availability Wizard is a platform-guided method of inputting custom availability which is triggered from the Calendar page. Head to Availability>Calendar Single click on the relevant days (no need to hold any other key) Click the 'Availability' ...Season Selector availability
'Season Selector' is the most targeted form of availability setting, allowing officials to select 'yes/on' against individual games within the schedule. Season Selector is an optional method of availability that must be enabled by the admin for the ...Setting availability using forms
Refbook allows you to quickly enter personal availability using special availability forms (including for tournaments and events). Your administrator will have instructed if this method is being used at your competition event. Depending on how the ...
Recent Articles
Setting availability using forms
Refbook allows you to quickly enter personal availability using special availability forms (including for tournaments and events). Your administrator will have instructed if this method is being used at your competition event. Depending on how the ...Withdrawing from a Family Group
Viewing members to a Family Group Head to Contact>Family Groups. This will display a list of all Family Groups you are a member of. Click the 'trash' icon to withdraw from the Family Group and confirm. You will now be removed from the Family Group ...Editing Family Group member roles
Removing of members (by a Family Manager) or self-removing from a Family Group (as a Member) can be performed at any stage. Editing Member roles to a Family Group Head to Contact>Family Groups. This will display a list of all Family Groups you are a ...Uploading documentation (Australian: Statement by Supplier)
Users who are required to store their Supplier Statement. Current Link to Form: https://www.ato.gov.au/forms-and-instructions/statement-by-supplier-not-quoting-an-abn Adding Statement by Supplier documents Head to 'My Profile>Identification Click ...Uploading documentation (Australian: Working With Children Check)
Users who are required to store their Working with Children Check should follow the below information, the requirements of this a specific to each state and territory. Adding WWC documents Head to 'My Profile>Identification Click 'Add New' icon ...