refbook Availability overview

Availability overview

Refbook allows users to set their availability to prevent assignors rostering them to games incorrectly.



By default, all users are Unavailable until declared Available. Therefore upon signing up to an account it's crucial to set some form of availability so that assignors can select your name. All availability settings are 'live', meaning that changes are immediately saved and ready to influence assigning. There is no need for administration to approve your availability, and your settings can be updated at any time.

Availability settings are all managed in the AVAILABILITY section of the side-bar.

There are four methods officials can set and update their availability ('restrictions').
  1. DEFAULT: the underlying default settings that will set a users 'general' availability (eg: every Saturday, all day)
  2. CUSTOM: individual, specific items of availability/unavailability that can be created based on date, times, venue (eg: not available between 2-5 March after 6pm)
  3. CUSTOM (via Wizard): platform-guided workflow to set custom availability restrictions
  4. SEASON SELECTOR (if enabled for the competition): logging availability against your competition's specific games (eg: yes/no)
Notes:
  1. Availability set using Custom or Season Selector methods will override any Default availability. This means it's good to set a 'baseline' availability first using the Default method, and then add on layers of Custom availability.
  2. Multiple availability events can be 'stacked' and there is no need to remove or workaround previously input records.
  3. Your admin has the ability to insert a Custom Availability record on your behalf, including if any conflicts have been created against your profile (eg: you also play in a team therefore cannot officiate at those corresponding time slots).
Min/Max games
Officials can set guiding limits on the number of appointments per day as part of their default availability. The are guides/preferences only and can be over-ridden by the admin.

Availability Status
There are three status' of availability that allows users to provide maximum accuracy to their assignors. These status are used when setting Custom 
  1. Available: "I'm available to be assigned".
  2. Unavailable: "I'm not available to be assigned"
  3. Tentative: "I might be available to be assigned". ie: a placeholder for your availability as it cannot be confirmed yet. Tentative availability is only possible through the Custom method.
  1. if you are available under specific circumstances (eg: certain times at certain venues), this is when Custom availability is used. For example, "I'm available this Saturday but only if at Venue B after 8pm"
  2. If you are uncertain on your availability, use Tentative. For example, "I don't yet know my plans because I'm potentially working, so I'm 50/50."

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